Start with a brief and friendly salutationīefore writing the main body of text, you should start off with a cordial, but formal, greeting. How to write a keeping in touch emailĬonsider these steps when creating a keeping in touch email: 1. A keeping in touch email has the potential of being a way to start a meaningful conversation that may create or strengthen a professional relationship. ![]() Sending an appropriate keeping in touch email shows the recipient that the sender considers them to be a valuable contact and that the two of them may be able to assist each other professionally, either at the time of the email or sometime in the future. However, the limitations of time and human memory don't typically allow a person to remember and maintain an active relationship with every one of these contacts, so they voluntarily or involuntarily prioritize them in order of perceived importance, time passed since they last discussed and other such factors. Modern technology allows professionals in every field to have large numbers of contacts and acquaintances. Related: Networking by Email: Why and How To Do It (With Templates) Importance of keeping in touch emails To keep in touch with an online acquaintance: If you want to connect with someone you briefly worked with via the internet, you can send them a keeping in touch email with the purpose of establishing communication with them. To keep in touch with a personal acquaintance that may provide business opportunities: If you met someone in a personal setting, such as meeting a friend of a friend, and they are in a line of work that may complement yours, you can write them a keeping in touch email to remind them of your acquaintance and to underline the potential business connection that you may have in the future. It should also contain an invitation to continue communicating, via email, phone or in person. Ideally, it should have a reason, such as an event that caused you to remember them. To keep in touch with a former colleague: If you feel that maintaining a relationship with a former coworker or schoolmate may be personally or professionally useful, you can send them a keeping in touch email. This usually involves exchanging contact information and an effective way to start communication with that person after the event is to write an email that simply states that meeting them was a helpful occurrence, along with an invitation to potentially collaborate in the future. To keep in touch with a person you met at a networking event: The main reason for attending networking events is usually to meet people that are relevant to you and your line of work, for future collaborations or recommendations. ![]() Some of the most often encountered situations in which you should write a keeping in touch email are: You can either write a keeping in touch email for a specific occasion, like a congratulatory email, or without a clear reason, but simply as a transparent way of maintaining a line of communication between you and the contact. Related: Guide To Writing a Business Email When should you write a keeping in touch email?Īs a general rule, you should write a keeping in touch email whenever you determine that a professional contact or an acquaintance that you may want to collaborate with in the future may need to be reminded that the two of you met and may collaborate in the future. ![]() Writing occasional emails can be an effective way to keep up to date with the newest developments in the lives and careers of these people, while also ensuring that they are aware of you and have an active relationship with you. As time passes, the network contacts made a while ago start to lose relevance, for various reasons like them pursuing other professional endeavors, making new contacts or simply forgetting that they met you. View more jobs on Indeed View More What is a keeping in touch email?Ī keeping in touch email is a message delivered via email to a professional contact or a personal acquaintance, with the purpose of maintaining an open line of communication between you and them.
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